Ann Pettengell - Latest jobs - Office

Office Manager

Cambridge, Cambridgeshire, England (£20k - 25k per year)

Role Outline

This is a fantastic opportunity to join a small but prestigious design company based in Cambridge, who is looking to recruit a part-time Office Manager/Design Administrator. Working in a small team, you will be responsible for providing administrative support to the Interior Designer and Project Management team, ensuring the smooth running of the office and its operations.

The successful candidate must be able to demonstrate administrative skills, have an organised and methodical approach to tasks, show initiative, be able to work with minimal supervision and possess first class communication skills. 


Key Duties

  • Diary management, mainly in MS Outlook to include organising and scheduling meetings as required

  • Email management

  • Organise expenses, travel arrangements as required

  • Administration of filing system (chasing up contractors’ insurance information on an annual basis)

  • Provide general support to visitors

  • Support the Interior Designer with ordering samples and products

  • Raise customer invoices

  • Process supplier payments

  • Basic book-keeping in MS Excel

  • Order stationary and consumables

  • Record staff holidays

  • Some filing and general office organisation

  • Some personal PA/Secretarial work

    Key Skills and Experience

     

  • Friendly, amenable, able to communicate well with other staff, clients and suppliers

  • Excellent verbal and written communication skills

  • Good attention to detail and strong organisational skills

  • Comfortable working in a small team with close co-operation with the other team members

  • Ability to manage paper and electronic filing systems

  • Competent user of Microsoft Word, Excel and Outlook

  • Pro-active, ability to use initiative, anticipate what is needed and take appropriate action

  • Maintain high levels of confidentiality

To Apply

Please send your CV in MS Word together with a covering letter to amanda@annpettengell.co.uk outlining your preferred working pattern and ideally hourly rate/annual salary

Additional Information

Job Title: Office Manager/Design Administrator

Location: City Centre

Vacancy Type: Permanent

Salary: c£25,000 papr

Hours: Part-time (either 5 shorter days or 3-4 full days)

Start Date: ASAP

Ref: 3104/4


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